Type a different file name before selecting OK. If you've used export before, the previous folder location and file name appear. Select the account you want to export by selecting the name or email address, such as Mailbox - Anne Weiler or If you want to export everything in your account, including mail, calendar, contacts, tasks, and notes, make sure the Include subfolders check box is selected. Select Outlook Data File (.pst), and then select Next. Select Export to a file, and then select Next. (If you reset the user's password, you can set it to something only you know.) To save the email messages, calendar, tasks, and contacts of the former employee, export the information to an Outlook Data File (.pst).Īdd the former employee's email to your Outlook. Remove the person who no longer needs access to the user's data, and then select OK. You can give yourself access to the content in a user's OneDrive, but you may want to remove your access when you no longer need it. The user will now be able to access the former employee's OneDrive using the OneDrive URL.
Right-click the user, and then choose Manage site collection owners.Īdd the user to Site collection administrators and select OK. Under People, select Manage User Profiles.Įnter the former employee's name and select Find. If the classic SharePoint admin center appears, select Open it now at the top of the page to open the SharePoint admin center. (You might need to select Show all to see the list of admin centers.) In the left pane, select Admin centers > SharePoint. If you get a message that you don't have permission to access the admin center, then you don't have administrator permissions in your organization. Sign in to the admin center as a global admin or SharePoint admin. You can also grant access to another user to access a former employee's OneDrive. When you move or copy documents that have version history, only the latest version is moved. You can move or copy up to 500 MB of files and folders at a time.
#Outlook onedrive download
Download the files to your computer, or select Move to or Copy to to move or copy them to your own OneDrive or to a shared library. Select the link to open the file location. Under Get access to files, select Create link to files. On the user properties page, select OneDrive. In the admin center, go to the Users > Active users page. To preserve a former user's OneDrive files, first give yourself access to their OneDrive, and then move the files you want to keep.
If you don't restore a user account within this time, their OneDrive content is deleted.
#Outlook onedrive how to
Learn how to set the OneDrive retention for deleted users. If you delete the user's account, you have 30 days by default to access the former user's OneDrive data.
#Outlook onedrive license
If you remove a user's license but don't delete the account, you can give yourself access to the content in the user's OneDrive. Access a former user's OneDrive documents When an employee leaves your organization, you'll want to access their OneDrive and Outlook data, back it up, and choose whether to give it to another employee.
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